Automate Recurring Structured PDFs With Deterministic Extraction
Valido extracts exact values next to specific labels in structured PDFs, validates them with custom rules, runs calculations, and batch processes entire folders — all locally on your computer.
Desktop PDF validator • 100% private • Works offline • Rated 5/5 on Softpedia
"Valido is an exciting new release that simplifies verifying and extracting data from PDF documents without seeming too complicated. The software should prove very useful for workflows where you constantly have to check and verify PDF documents."
Valido is designed for digitally generated PDFs that follow a consistent structure — such as recurring invoices, tax forms, compliance reports, vendor statements, and standardized documents.
Instead of relying on OCR or AI guessing, Valido uses label-based extraction rules. When you define a rule relative to visible text, it produces identical results every time for documents using the same template.
If the document format remains consistent, the output remains consistent. This makes Valido ideal for finance teams, accountants, compliance officers, HR departments, and operations professionals who process structured PDFs at scale.
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Compare PDF Automation Tools
Honest comparison of core PDF automation features and pricing
Feature
Valido
Docparser
Parseur
Adobe Acrobat
Data Extraction
✓ Tables + Text
✓
✓
Manual only
Validation Rules
✓ Custom rules
Limited
Basic
✗
Custom Calculations
✓ Built-in formulas
✗
✗
✗
Folder Automation
✓ Watch folders
✓ Email
✓ Email
✗
Cloud Connectors
✓ AWS, Azure, GCP
✓ API
✓ Zapier
✗
Desktop / Offline Mode
✓ 100% local
✗ Cloud only
✗ Cloud only
✓
Batch Processing
✓ Unlimited
Plan limits
Plan limits
Manual
Monthly Price
$14.20
$89+
$99+
$29.99
Document Limits
∞ Unlimited
300-1000/mo
200-1000/mo
Unlimited*
*Adobe Acrobat is a PDF editor, not an automation platform. Prices as of November 2025. Competitor features verified from public documentation.
PDF Automation Software: Validation, Extraction & Batch Processing
Offline PDF Validator
Your documents never leave your computer. Zero cloud upload, zero data retention. 100% private PDF validation for sensitive files.
Batch PDF Processor
Process hundreds or thousands of PDFs at once. Upload files or ZIP archives. Unlimited batch PDF processing with no per-document fees.
Watch Folder Automation
Set up automated PDF processing workflows. Watch folders trigger validation on new files—hourly, daily, or weekly schedules.
PDF Data Extraction
Extract data from PDF tables and text fields. Create custom formulas for calculations—totals, percentages, differences. PDF extraction software that works.
Professional Export Reports
Export validation results and extracted data as CSV, Excel, PDF, or JSON. Clean formatting ready for analysis or integration.
Simple, Transparent Pricing
Unlimited PDF processing • No hidden fees • Cancel anytime
90-day free trial (no credit card required • 3-month full access)
Unlimited PDF processing
All features unlocked
Automatic updates
⚙️ Requirements:
Windows 10 or 11 (64-bit)
4GB RAM minimum
200MB disk space
💡 After trial: $150/year or $14.20/month • Cancel anytime
Softpedia★★★★★5.0/5
"Valido is an exciting new release that simplifies verifying and extracting data from PDF documents without seeming too complicated. The software should prove very useful for workflows where you constantly have to check and verify PDF documents."
Valido was born from frustration. After spending countless hours manually checking invoices, extracting data, and validating PDF documents, I realized there had to be a better way.
Most PDF tools force you to upload sensitive documents to their cloud servers. That's a problem for anyone handling confidential information—whether you're processing payslips, invoices, contracts, or compliance reports. So I built Valido to run 100% locally on your machine—your documents never leave your computer.
What makes Valido different:
• No per-document pricing (process unlimited PDFs)
• No cloud upload required (100% private)
• Built-in calculations (not just extraction)
• Works offline (no internet needed after setup)
Still early days, but Valido already has a 5-star rating on Softpedia and is helping professionals save hours every week. Your feedback drives development—reach out anytime at info@valido.site
Try It Risk-Free
90-day free trial • No credit card required • 3-month full access
Unlike cloud-based tools, Valido processes everything locally on your computer.
No uploads, no external servers, no data breaches. Perfect for regulated industries like healthcare, legal, and finance.
